DocuClass Advanced Fax Management is a component designed to automate the processing of faxes received via MFP, RightFax, or similar fax server system, storing properly-indexed faxes in the DocuClass system.
DocuClass Fax Management can include, but is not limited to, all of the following:
- Automatically monitor and capture incoming faxes
- Data extraction from faxes received via MFP, RightFax, any other fax server
- Query of extracted data against external SQL databases provides automatic indexing of imported faxes
- Manage exceptions and damaged faxes
- Automatic fax-back notification can be delivered to sender or an alternative recipient, via fax or e-mail, using templates, using pre-designed customized messages, with thumbnail views of the first fax page
- Unique IDs assigned to every received fax
- Stamping faxes with unique ID barcodes and distribution for printing to pre-designated printers
- Change status of received faxes in the fax server system to “imported,” automatically updating the status within DocuClass
- New incoming faxes can automatically trigger workflow processes
- Automatic indexing of processed/modified faxes – for instance saving them as a revision in DocuClass and updating the status
- Automatically generates reports – unprocessed faxes, for example
- Powerful quality assurance tools to ensure that every incoming fax is properly stored and processed in DocuClass
- Export faxes, as single page or multipage files, and data to automatically created folders, thereby making the document and data available for other business applications
- Assist in achieving compliance, such as HIPAA, by keeping track of the entire document path from the moment the fax document is received