| Why is DocuClass a good fit for Manufacturing?
In today’s market, manufacturers are faced with ongoing economic and competitive challenges including reduced margins, shrinking engineering cycles, changing customer expectations, stiff competition, mounting regulations and complex or geographically distributed supply chains. In response to these pressures, manufacturers are looking to adopt new technology-based solutions such as Document Management to assist in managing the challenges in every facet of organization from production, distribution, supply chain management, and delivery to Accounts Payable, Accounts Receivable, and customer service.
Reduces Costs
- Reduces costs associated with paper-based operations
- Reduces costs of paper storage
- Reduces time and cost associated with important administrative functions
Increases Productivity
- Enables users to access and share relevant information instantaneously
- Reduces time to market
- Leverages ERP and/or existent Line of Business applications
Improves Document Control and Security
- Meets document retention requirements
- Eliminates the loss of documents
- Manages user access to documents throughout the enterprise
Streamlines Operations
- Automates and simplifies key operations such as order fulfillment, Accounts Payable and Receivable functions and Customer Service
Compliance/Regulatory Certification Assistance
- Achieves complete document control with audit trails, version control, and document and user security
- Improves management of ISO, QS or TQM documentation
- Achieves and maintains compliance with industry and regulatory initiatives (Sarbanes-Oxley, 21 CRF 11, OSHA, MSDS, etc.)
Applying DocuClass in the Manufacturing Environment
Accounts Payable
- Enables Accounts Payable to capture, access and manage all purchase-related documents electronically – matching invoices with POs and routing PO requests and vendor invoices through the approval process
- Reduces invoice processing time and minimizes costs
- Reduces search time by making invoices, etc. immediately available
- Helps manage exceptions and alleviate bottlenecks
Accounts Receivable
- Reduces Day Sales Outstanding by shortening the collection, clearing and processing cycles
- Tracks the review of partial payments through workflow
- Automatically faxes and/or emails overdue invoices
- Links POs to invoices
Product Development and Engineering
- Enables engineers to initiate, track, monitor and route processes from one state to the next automatically, while project status information is stored for instant retrieval
- Supports multiple formats
- Provides Check-in/Check-out functions for working with files
- Provides version control and history functions to track changes and review historical data
- Provides role-based access control
- Manages file components (e.g. paragraphs of text, blocks in a BOM)
Fabrication
- Faster order processing
- Improves coordination with the ordering or specification process
- Prevents fabrication specifications, notes, or verbal instructions from being lost, misplaced or misunderstood
- Reduces fabrication errors by keeping all specifications together
- Provides coordination with order entry, shipping and receiving
- Documents fabrication orders for future reference
- Helps automate inventory and supply chain processes
Shipping & Receiving
- Eliminates manual handling of paperwork
- Automates all shipping-related documentation
- Eliminates communication errors
- Tracks partial shipments
- Coordinates with Accounts Payable and Accounts Receivable
Human Resources
- Streamlines hiring processes by automatically capturing and routing applicant information
- Provides fast, accurate multi-user search and retrieval
- Consolidates all employee information and paperwork
- Streamlines the employee evaluation process
Customer Service
- Improves service through faster response to internal customers and vendor inquiries
- Provides easier access to customer information, documents for order processing and resolution handling
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