DocuClass Purchase Management
Optimize your expense management process with DocuClass Purchase Management.
Why use DocuClass Purchase Management?
Promote Centralized Control and Validation
Improve Financial Planning
Increase Budget Control
Provide Information in Real Time
Eliminate Unnecessary Expenses
Simplify Cost Center Control
DocuClass Payables work?
01. Enter Requests
Users issue requests in a simple and user-friendly way through an intelligent intuitive WEB form, which is integrated with their internal system and the document management solution.
02. Verify Budget
The system allows validating all requirements against the existing budget in real time, in order to avoid financial discrepancies.
03. Validate the requirements
It allows eliminating unnecessary expenses, standardizing the process and ensuring compliance with organizational policies and regulations.
This phase includes communication and negotiation with the selected suppliers.
04. Manage Approval Flow
The purchase order goes through the different levels of approval according to predefined business rules.
05. Manage communication with Vendors
Through a vendor portal, the system optimizes the request for quotations, the receipt of proposals, the compliance with regulations, and an integrated direct communication with vendors.
06. Approve Purchase Order
Approve and Issue Purchase Order.
Frequently Asked Questions:
It is a dynamic WEB interface that allows any authorized user to request purchases within a standardized, controlled and flexible process. Requests can be made remotely and once received, DocuClass Payables proceeds to perform the necessary verifications and approvals, such as budget verification, cost center and inventory verification and any other business rules that must be complied with.
Yes. Through the portal, the vendor can receive alerts on existing RFQs and then proceed to upload the corresponding proposal and/or quote.
Yes. DocuClass Payables can detect these cases and proceed according to pre-defined parameters. For example, the purchase can be stopped, it can be sent for further evaluation, go to an exception process etc.
Very straight forward. DocuClass Payables already has all the necessary tools to automate your process from start to finish.
Yes. DocuClass Payables can be integrated with ERPs. In almost every project, DocuClass integrates with the client’s internal system.
Yes. Every customer has access to the support ticket system and a scaled support process, according to the complexity of the problem. Additionally, our quality area performs proactive measures of support and constant monitoring.