Once the information has been captured, it must be organized and structured to allow easy-to-use searches and access to all or only specific parts of the data.

To achieve this, it is important to implement an intuitive and flexible information management system that is closely integrated with the capture process to avoid additional steps between the capture and the management of the information. Considering that access to this information will become even more dynamic over time, with internal and external users accessing remotely, it is essential that the deployed management system provides robust security and access control functionality.

The system must allow to define separate profiles and roles for each user group in order to control what information is accessible and what permissions are granted to each user. Furthermore, security levels must also define whether a user can participate in specific processes and workflows.